With reference to 'circular letters', which of the following statements is/are correct? 1. Circular letters are usually addressed to a group of people. 2. Non-standard and customized content is typical of circular letters. 3. Circular letters are used to intimate appraisals and increments of employees within organisations. 4. Circular letters are less cost-effective than personalised and specific recipient-directed letters. Select the answer using the code given below.

QUESTION

CSAT

Easy

Reasoning

Prelims 2026

With reference to 'circular letters', which of the following statements is/are correct?

Circular letters are usually addressed to a group of people.
Non-standard and customized content is typical of circular letters.
Circular letters are used to intimate appraisals and increments of employees within organisations.
Circular letters are less cost-effective than personalised and specific recipient-directed letters.

Select the answer using the code given below.

Select an option to attempt

Explanation

Let us evaluate the given statements regarding 'circular letters':

Statement 1 is correct: A circular letter is a formal document intended for mass communication. It is usually addressed to a large group of people (such as employees, customers, or shareholders) to disseminate general information, announcements, or updates.

Statement 2 is incorrect: Because circular letters are meant for a wide audience, their content is standard and uniform. Customized or non-standard content is a feature of personalized letters, not circulars.

Statement 3 is incorrect: Appraisals, increments, and performance reviews are highly confidential and individualized matters. They are communicated through personalized, specific recipient-directed letters, never through a general circular.

Statement 4 is incorrect: Circular letters are highly cost-effective and time-saving. Since the same message is duplicated and distributed to multiple recipients without the need for individual customization, it costs much less in terms of time and resources compared to personalized letters.

Since only Statement 1 is correct, the correct option is D.

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